Traveling for work? 12 smart strategies to control your spending

Business travel is a great opportunity to build new relationships and close deals. However, between transportation, meals, lodging, and other day-to-day expenses, it’s easy for a traveling professional to rack up a hefty bill.

To help busy travelers find ways to cut costs while traveling for business, a panel of Young Entrepreneur Council (YEC) members answered the following question:

“As business travel resumes, what advice would you give to professionals looking to cut back on expenses when traveling for work? Why?”

Here are their top recommendations.



1. Keep ancillary costs low

“It’s tempting to buy Wi-Fi to work on a plane, but sometimes it’s more cost-effective to wait until you get to the hotel and be able to use the free Wi-Fi. Also, if you are on a business trip, you need to balance the cost of food and resist the temptation to be a tourist. Instead, travel as if you live in the area, buying only the essentials. ~ Ron Lying, ContentMender

2. Hire an assistant to help you

“Hire a virtual assistant who will have the time to do their research well, find the best flight and hotel deals, and plan the trip for you. Many executives are extremely busy and often choose more expensive travel options to save time and energy. Instead, hire a remote virtual assistant who can help you with all the planning details and whose time would always pay off. ~ Blair Thomas, eMerchantBroker

3. Buy economy class tickets

“One way to reduce travel costs is to opt for lower class airlines and plane seats. Flying first class is fine, but you don’t have to go from one point A to point B. If you’re looking for a way to reduce your expenses, this is a simple and effective way to start. ~ John Turner, SeedProd LLC

4. Plan ahead and make an itinerary

“Plan ahead. Try to take public transport. Stay connected. Book your flights and hotels as soon as possible. Compare prices and choose the most profitable option. Create an itinerary. Make a list of all the places you will visit and map out the route. This will help you budget your time and money accordingly. ~ Candice Georgiadis, Digital Day

5. Say “no” to last minute plans

“Be aggressive when saying ‘no’ to unnecessary last-minute travel plans. To the extent that unplanned trips can be avoided, it is best because such trips are the most damaging to the wallet. By planning your travel schedule in advance and prioritizing video conferencing tools over last-minute trips, you can significantly reduce costs. ~ Akshar Bonou, The personalized movement

6. Research your options

“Do your research and plan the trip accordingly. Try to find the best and most affordable options, whether it’s an airline, hotel, car rental service, or anything else. Knowing your options is better than making hasty decisions. This allows you to spend your funds smartly and efficiently by deciding what adds the most value without breaking the bank. ~ Stephanie Wells, Formidable shapes

7. Create a documented budget

“Creating a budget for your business trip and sticking to it helps. A budget controls your spending and ensures that you are spending on necessities and not luxuries. Having things documented also helps you plan your next trip better by avoiding mistakes you made previously. ~ Jared Atchinson, WPForms

8. Find a hotel outside the city

“One of the easiest ways to save money when traveling is to make sure the hotel you’re staying at isn’t in the most expensive part of town. I had the chance to save a lot of money traveling by avoiding the expensive parts of town. Instead, I recommend checking into your hotel before leaving the airport, and if it’s in the expensive part, try to find one that isn’t.~ Kelly Richardson, infobrandz

9. Book your trip in advance

“One tip I would give is to book your trip in advance. This way you can compare prices and find the best deals. So start by planning your trip at least a few weeks in advance. This will help to save money and reduce your business travel expenses. You can also deliberately choose more affordable travel dates if you look early enough. ~ Blair Williams, MemberPress

10. Partner with an airline

“If you’re someone who has to travel frequently for work, you might want to consider partnering with an airline to reduce your expenses. Many enterprise-level companies have taken advantage of this option, and you can too. By doing so, your employees will benefit from corporate discounts and fly at a negotiated rate. Sometimes they can even get extra benefits. ~ Thomas Griffin, OptinMonster

11. Join Different Pricing Apps

“A simple tip is to join a few pricing apps like Expedia or Priceline. You can get really good discounted rates, and the discounts add up the more you use them. These websites allow you to compare prices and amenities and help you greatly if you have to stop unexpectedly in a city you do not know. ~ Baruch Labunski, Secure Rank

12. Be loyal to your favorite places

“Show loyalty to your favorite hotels, airlines, car rental companies and more. You’re more likely to be picked up by a company when you show brand loyalty rather than jumping on every trip you take. Purchasing within a brand’s ecosystem will alert you to special offers, promotions and benefits. These add up over time and get worse as your travels continue. ~ Marie Harcourt, CosmoGlo

Image: Depositphotos


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